CAPLA Re-Entry Resources & FAQs

Last updated: August 3, 2020

The College of Architecture, Planning and Landscape Architecture urges CAPLA students, faculty and staff to check email regularly for the latest updates from the university and college regarding re-entry for Fall 2020, as well as coronavirus resources.

We are also adding all CAPLA administration communications to students to this page as a central resource for our students.

CAPLA Re-Entry Plan

The final CAPLA RE-Entry Plan includes the Re-Entry Operating Plan, Re-Entry Communications Plan and Building Re-Entry and Circulation Plan. These plans are not static but rather are evolving, and will be updated and reposted here as we progress into the fall semester. If you would like to provide suggestions or other feedback on the CAPLA Re-Entry Plan, please use the form below.

View the CAPLA Re-Entry Plan:


CAPLA Re-Entry FAQs

These frequently asked questions are designed for CAPLA students, faculty and staff.

Check back often for responses to CAPLA re-entry frequently asked questions, which are updated as new information becomes available, and be sure to check the University of Arizona Coronavirus Information page for re-entry updates, as well.

Looking for the CAPLA Student Coronavirus Information, Resources & FAQs from Spring 2020? View those older resources here.

General Questions

The college has a Re-Entry Task Force comprised of faculty, staff and students and, like other colleges at the university, is working hard to ensure that we are fully prepared for re-entry in the fall.

We have created a re-entry plan for the Provost’s review and approval under the task force leadership of Barbara Bryson, associate dean for research, who also serves as the college's liaison with the university's Re-Entry Task Force. The CAPLA Re-Entry Task Force is specifically planning around:

  • Materials Lab, Model Shop, HED and Research Spaces
  • Classroom, Computer Lab and Studio Capacities and Teaching/Scheduling Strategies
  • Building Circulation, Technology, Safety and Security
  • Cleaning Strategies for All Areas
  • Events and Visitors
  • Work from Home Strategies and Policies
  • Office Separation and Policies
  • Signage, Communications and Culture of Compliance
  • Student Needs (such as advising), Equity and Wellness

Within each of these areas we have identified key milestones, goals and tasks, data management and assessment, budget requirements and other parameters. The final plan was submitted to the Provost on July 15, 2020.

At CAPLA we are focusing on a culture of compliance rather than pure enforcement. Our hope is that as members of a community who support each other, students, faculty and staff will follow university and CAPLA social distancing, face covering and other requirements to protect themselves and their fellow students, faculty and staff. 

A number of measures will be put into place to support a culture of compliance, including print and digital signage, activities coordinated with CAPLA student ambassadors and student organizations, a student exhibition, bystander intervention training and more.

Additionally, communications will be sent to students, faculty and staff via email, provided on this Re-Entry Resources and FAQs page and shared via social media.

Our understanding is that the university is creating training and an agreement that will be provided to students by the university prior to the first day of classes. Additionally, CAPLA will have a student agreement for using our Materials Labs and facilities before they may be used in the fall.

Building and Facilities Access and Use

The current plan, which is subject to change, is for the building to open to CAPLA faculty and staff in limited numbers on August 1. The building will then open to students—university and state guidelines permitting—on or before the first day of fall classes, August 24, though there may be a delay or other limitations if we begin most classes remotely for the first few weeks, as may be necessary. Access will be restricted and social distancing and face coverings will be required once the building is open.

Students, check the latest information in the Information for Current Students section on University of Arizona Coronavirus Information.

Faculty and staff, please review University of Arizona COVID-19 Return to Campus: University Employees.

Yes. Access to the building will be restricted to faculty, staff and students, who will need to use their CatCards and individual codes to enter the building. Guests, such as those on a recruiting visit, may be allowed into the building with authorization from and accompanied by CAPLA faculty or staff, and will be required to follow social distancing and face covering requirements.

Access to the Materials Labs and all facilities will be available to students, but restrictions to the numbers of students and times available will be in place. We will also have a number of computers specifically for remote access. More information will be provided by course instructors at the beginning of the semester. 

  • To enter the building, you will need to wear a face mask and keep it on at all times and maintain appropriate social distancing between desks and people. 
  • Students and classes will rotate through classrooms and labs in appropriate numbers to maintain social distancing.
  • New circulation routes through the building will be indicated clearly, in order to prevent groups of people gathering at bottlenecks. You will need to comply with these routes.
  • Certain spaces may be controlled by CatCard, even during the day, so that those who do not have desks or classes in those spaces do not enter them.
  • The university is implementing touchless controls for main doors.
  • Classroom spaces will be cleaned thoroughly once per day. We ask you to remove all your possessions and not to eat in the building.
  • We will be adding additional spaces to sit comfortably to eat outside of the CAPLA building.
  • Cleaning materials will be available to faculty and students for cleaning their work areas before and after class, in the computer lab and in studios.

It is not currently possible to visit the building. We will provide more information about visiting as the first day of classes, August 24, approaches.

We are not currently offering in-person tours, but you may view a video tour from https://capla.arizona.edu/admissions/tours. We do anticipate limited tours with recruiters in the fall, and will post information on how to schedule those tours when available.

All CAPLA public events, juried events and exhibitions will be held online this fall.* Check the course syllabus, D2L or the CAPLA events calendar for scheduled events.

* A decision about Homecoming and Class of 2020 Convocation has not been made by the university, and CAPLA will follow university protocol for those events.

Health and Safety

Yes. According to President Robbins, "As stated in the directive of June 18, everyone is required to wear a face covering in all University of Arizona buildings, and outside on campus, except where continuous physical distancing of at least six feet is possible. Because this measure is of the highest importance, failure to wear face coverings as directed may result in disciplinary action."

Students, employees and visitors must use face coverings as follows:

  • Indoor: You are required to wear a face covering in all University of Arizona buildings (including hallways, public spaces, restrooms and common areas), with the exception of private offices with a single individual where the door can be closed.
  • Outdoor: You are required to wear a face covering while in University of Arizona outdoor spaces except where physical distancing of at least six feet is possible.

Additionally, face shields may be required in the CAPLA Materials Labs and/or studios, and will be provided by CAPLA.

The university will provide two reusable, washable, cloth masks to each student. CAPLA will also have a limited supply of disposable masks on hand for visitors and students who forget their masks. We are also working on putting together supplies and directions so you can make your own mask.

The latest University of Arizona information about health, safety and equity is available at https://www.arizona.edu/coronavirus-covid-19-information. Additional information related to COVID-19 and health may be found at https://health.arizona.edu/healthalerts.

Students, do not come to the building or campus, or attend in-person class. Stay home. Except for seeking medical care, avoid contact with others and do not travel.

  • Campus Health is testing for COVID-19; please call 520-621-9202 before you come in.
  • Campus Health is testing individuals who are concerned that they are infected with or have been exposed to COVID-19.
  • They continue to test only students, staff, and faculty of the university at this time.
  • Campus Health providers will evaluate patients and order testing if appropriate.
  • Visit the Campus Health website for more information.

For faculty and staff, the university has released its COVID-19 Workplace Positive Case Notification Protocol and Related Personnel Actions. Please review and follow this protocol.

Courses, Studios, Classrooms, Advising and International Students

Last updated: July 31, 2020, 1 p.m.

University of Arizona President Robbins and Provost Folks have announced that we will undertake a staged return to campus.

Here is how we will return to CAPLA:

Stage 1:  Only classes that have been certified as “Essential In-person” or that will be taught outdoors will convene in person. CAPLA has identified only one class as “Essential in person”: Mary Hardin’s Design-Build studio in Architecture (ARC 410F/510F). All other classes, even those designed as “In person” or “Flex in person” will begin the semester online. 

Graduate students engaged in research requiring access to CAPLA spaces or equipment may apply for access to the CAPLA Building in order to conduct their research. If you are such a student, please consult with your faculty advisor for guidance. If your faculty advisor supports your request, please visit the following webpage for more information and to complete the research checklist: https://research.arizona.edu/covid19/research-restart. The application will be reviewed for approval by the CAPLA Associate Dean for Research Barbara Bryson and the Office of Research, Innovation and Impact. Students must wait for approval before conducting research in CAPLA during in any stage.

ONLY those students in ARC 410F/510F and approved graduate students may access the CAPLA Building during Stage 1.

Stage 2:  On campus instruction will expand to In-Person and Flex In-Person classes that have no more than 30 students. Your instructor will notify you if your class qualifies as Stage 2.

Stage 3:  All classes, of any size, that are designated In-Person and Flex In-Person will begin instruction on campus.

President Robbins estimates that stages 1 and 2 will last for only a week each and thus that in-person components of all classes that have them may begin as early as September 8. However, this depends on the safe conduct of students and faculty on campus (i.e., your adherence to the safety precautions we have announced as mandatory), a non-increasing rate of coronavirus infections on and around campus, and the particular way your instructors are designing and sequencing the elements of their classes. I will encourage all instructors to be in touch with their students soon, regularly, and forthrightly about their class plans.

For additional information, view the UArizona Returning to Classrooms guide.

There are multiple options for how to take most of your classes, including full or partial online options for classes that are normally taught fully in-person. Be sure to check the latest information at:

https://registrar.arizona.edu/fall-2020-information-and-updates

Watch CAPLA advisor Sean Kramer-Lazar walk you through the course modalities using Class Search in UAccess Student Center:

 

Also, view the University of Arizona's The Road Back Fall 2020 Class Guide video, which explains Arizona's four class formats, at:

https://arizona.wistia.com/medias/lqj5u0xwdk


The four modalities are:

In-Person Courses

Students and instructors all attend class in person with enhanced physical distancing and cleaning protocols. These classes require "enhanced protections" for all, such as:

  • Required face coverings for instructors and students.
  • Providing disinfectant for students to clean their individual spaces.
  • Increased air flows.
  • Classes moved into larger classrooms, for physical distancing.

Flex In-Person Courses

In these courses, students participate in a mix of in-person and online modes. For example:

  • Your instructor may divide your class into rotating groups that alternate between in-person and online meetings following the weekly class schedule.
  • Or your instructor may divide the class into separate in-person and online groups on a rotating basis. They will then lead the course for students in-person and at a separate time for the remainder of the class via Zoom or a similar app.

Live Online

In Live Online courses, the instructor and students are online simultaneously, and your instructor provides content via Zoom, Panopto or Google. Live Online courses are a good option if you're planning to engage remotely for the duration of the semester.

iCourse

In iCourses, students and instructors are not required to be online simultaneously, and students complete their work independently through D2L. Like Live Online courses, iCourses are a good option if you're planning to remain remote for the duration of the semester.


All courses will provide options for students who are unable to come to campus due to illness or other temporary circumstances. Students planning to learn remotely online should enroll in Live Online or iCourses, but can request a special exemption if needed for degree progress or completion. In-Person and Flex In-Person classes will finish the in-person meetings by Thanksgiving, with the remainder of the class being held in online or remote formats, to allow students to choose to remain at home after the Thanksgiving break if they wish.

What's Next?

You can go to the redesigned UAccess Student Center to see the Fall 2020 class schedule updated with the planned class format and information about any new meeting locations. If you are already enrolled, please access your class schedule online and review for any updates. A guide on how to review the schedule is available here.

You can adjust your selected classes through UAccess to meet your individual needs. Please connect with your academic advisor to determine what options will help you continue on your path to graduation.

As you know, the coronavirus situation continues to evolve, so some classes may still have updates prior to the beginning of the semester. Please be sure to check your schedule and connect with your advisor again as the start of term draws closer to make sure your schedule continues to align with your needs and preferences.

If you have questions about campus support or resources, contact SOS.

Social distancing in studios will be possible by spreading studio desks into some of the common spaces of the building and by only allowing 50% occupancy at any given time.

All advising in the fall semester will be online only. Appointments (scheduled meetings) will be available virtually  via Zoom. Please check the Trellis calendars to see your advisor’s availability and format of meetings.

The Student and Exchange Visitor Program of the U.S. Immigration and Customs Enforcement has released new guidance for the Fall 2020 semester. The guidance contains the following points:

  • Continuing students on main campus can enroll in 100% online coursework and maintain Active status in SEVIS. There is no restriction on the number of online classes that count toward full-time enrollment.
  • You can enroll on main campus from outside the U.S. The University of Arizona will need to update your I-20 with the following comment in the remarks field: “Outside the United States due to COVID-19.” No action is needed at this time. UArizona International Student Services will provide instructions soon for how to request this.
  • New students and continuing students in Initial status in SEVIS who intend to enroll in 100% online coursework will likely not be able to obtain an F-1 visa or enter the U.S. Be prepared to explain that you do not intend to enroll in 100% online coursework.
  • You should download and print the University of Arizona Hybrid Model & Electronic Form I-20 Issuance letter here, to carry with your I-20 and passport when you reenter the U.S.

Technology

Please complete our student survey (deadline 7/20) and then notify your instructor right away if you do not have the technology resources you need. Enrolled students may borrow laptops from the university library.

Remote Lab Access is now open to students. Instructions for this can be found at https://arizona.box.com/v/RemoteLabAccess.

  • Access to the directions requires people to log into Box to help maintain security.
  • Access to the computers are limited to CAPLA faculty, staff and students and Architectural Engineering students.

Check OSCR Labs software and availability at https://oscr.arizona.edu/software.

Log onto VCAT at http://vcat.arizona.edu.

ArcGIS Online at http://uagis.maps.arcgis.com. Create an account using your UA email address.

Before printing, you should verify course requirements with your instructor. In most cases, you should not need to submit printed work while courses are moved online. In the case you need to print or scan images, below is a list where you can do this off campus. If you are not in Tucson, please check for available print shops in your town.

Secure WiFi access is available from many University of Arizona parking lots on main campus, at University of Arizona South and at the Oro Valley Vet School (1580 E. Hanley Blvd., Oro Valley, AZ). A map of university parking lots with WiFi access is available at https://it.arizona.edu/documentation/remote-uawifi-hotspots. Be sure to ensure social distancing.

Additionally, Pima County Public Libraries, though closed, are maintaining WiFi access from 6 a.m. - 10 p.m. at most of their branches’ parking lots. View library locations.


CAPLA Communications to Students

All communications from CAPLA administration to students will be included here. Communications from the university to students are included on the University of Arizona Coronavirus Information and Resources website.

This does not include individual communications from instructors about courses. Please check your email or D2L for course communications and always check your email for the latest communications in general.

Dear new and continuing CAPLA students, 

In recent days, the University of Arizona’s President Robbins and Provost Folks have announced that we will undertake a staged return to campus.

Here is how we will return to CAPLA:

Stage 1: Only classes that have been certified as “Essential In-person” or that will be taught outdoors will convene in person. CAPLA has identified only one class as “Essential in person”: Mary Hardin’s Design-Build studio in Architecture (ARC 410F/510F). All other classes, even those designed as “In person” or “Flex in person” will begin the semester online. 

Graduate students engaged in research requiring access to CAPLA spaces or equipment may apply for access to the CAPLA Building in order to conduct their research. If you are such a student, please consult with your faculty advisor for guidance. If your faculty advisor supports your request, please visit the following webpage for more information and to complete the research checklist: https://research.arizona.edu/covid19/research-restart. The application will be reviewed for approval by the CAPLA Associate Dean for Research Barbara Bryson and the Office of Research, Innovation and Impact. Students must wait for approval before conducting research in CAPLA during in any stage.

ONLY those students in ARC 410F/510F and approved graduate students may access the CAPLA Building during Stage 1.

Stage 2: On campus instruction will expand to In-Person and Flex In-Person classes that have no more than 30 students. Your instructor will notify you if your class qualifies as Stage 2.

Stage 3: All classes, of any size, that are designated In-Person and Flex In-Person will begin instruction on campus.

President Robbins estimates that stages 1 and 2 will last for only a week each and thus that in-person components of all classes that have them may begin as early as September 8. However, this depends on the safe conduct of students and faculty on campus (i.e., your adherence to the safety precautions we have announced as mandatory), a non-increasing rate of coronavirus infections on and around campus, and the particular way your instructors are designing and sequencing the elements of their classes. I will encourage all instructors to be in touch with their students soon, regularly, and forthrightly about their class plans. In the meantime, please continue to monitor the CAPLA webpage on Re-Entry Resources and FAQs: https://capla.arizona.edu/re-entry

For information about computer requirements and resources, please visit: https://capla.arizona.edu/student-resources/tools-resources/computer-requirements. If you have questions about the information on this page or relating to your personal computer/technology circumstances, please email our IT staff at caplait@list.arizona.edu.

We appreciate your patience as we thread the needle between our desire to resume normal operations and our efforts to keep everyone safe and healthy.

Best wishes—

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director

School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Hello all,

The Office of the Registrar has put together a continuously updated webpage with a lot of information for courses this fall:

https://registrar.arizona.edu/fall-2020-information-and-updates

If you remain confused or uncertain about things, please take a look and scroll down to the sub-categories, including FAQs.  Click on each sub-heading for additional information specific to that topic.

Students, please also reach out to your academic advisor if you have questions specific to your situation.

Have a great weekend!
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Students,

As we move closer to the fall semester in the College of Architecture, Planning and Landscape Architecture, we need your feedback to help guide us on your plans and needs. By the end of the day on Monday, July 20, please complete the following student survey:

https://uarizona.co1.qualtrics.com/jfe/form/SV_6Xq9piB3uvpGotL

Additionally, we have just launched our CAPLA Re-Entry Resources & FAQs web page, at https://www.capla.arizona.edu/re-entry.

Here you'll find regularly updated responses to Fall 2020 frequently asked questions in such areas as building and facilities access and use, health and safety, courses and advising, and technology. We'll also post all college administration email communications to students here, as well as links to University of Arizona re-entry and COVID-19 information. Be sure to check the site often--though we'll always communicate important matters by email and/or D2L, as well.

Thanks very much, and we look forward to seeing you this fall.

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I hope you are staying safe and healthy, physically and mentally. 

Faculty, staff, and select students have been meeting intensively throughout the summer as members of the CAPLA Re-Entry Task Group to plan for the fall as best we can in adherence to the recommendations of the CDC and other scientific and government bodies. We expect that you will join us in our efforts to keep everyone safe from the debilitating and sometimes deadly coronavirus.

Here are some of the plans and policies we are putting into place as of today: 

The university and CAPLA are instituting a number of provisions to keep our community members safe on campus. If you can’t or don’t want to return to campus or cannot be here for the whole semester, you have multiple options for how to take most of your classes, including full or partial online options for classes that are normally taught fully in-person. Please see the attached infographic for more information. And, remember, the university has declared that after Thanksgiving all classes will complete the remainder of the semester online.

On campus, there will be daily cleaning of every classroom to kill germs. Faculty and students will also be responsible for cleaning before and after using common spaces, including studio spaces, and common resources such as shared computers and tools in the Materials Labs. In addition, circulation patterns and access to different parts of the CAPLA building will be regulated to reduce the numbers of people at any one time in any one space.

In addition, we will implement social distancing in the classroom/studio/lab. For large enrollment classes that meet in person, the plan is to rotate sub-groups of students through the classroom/studio/lab spaces over time.  For spaces like the Materials Lab and the Model Shop, there will be reduced access in general.

Finally, all students, faculty, staff, and visitors must wear face masks while in the building. You will not be allowed to enter CAPLA facilities without a mask on. The university will issue two washable, reusable masks to each student. If you cannot or will not abide by this regulation, your option is to shift your class enrollment to online courses.

With input from students on the CAPLA Re-Entry Task Group, we will continue to flesh out and publicize our policies and procedures over the rest of the summer, so stay tuned! Please keep an eye on your email, too, for a survey about your plans and needs, which will help to inform our finalization of plans.

Thank you in advance for your feedback, patience, and flexibility. We look forward to welcoming you back to classes in August.

Best wishes,

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Dear CAPLA international students,

The recent announcement of the US federal government with respect to students with F-1 and M-1 visas has taken us all by surprise. Not all aspects of the situation are clear yet, but please know that University of Arizona and CAPLA staff are working tirelessly to make it possible for you to study legally and safely in the US, if that is your wish.

As you can imagine, in addition to academic factors, there are political, financial and public health conditions to be considered. In all settings, we affirm without hesitation that you are important members of our community.  

Please stay tuned for additional information. We will get it to you just as soon as it becomes available.

In solidarity,

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I hope this finds you well a little more than a month after the end of the spring semester and a few days before the summer solstice!  

Faculty, staff, and administrators have been very busy since mid-May preparing for the fall semester. While not everything is certain yet, please read below for what we can say. Please also note that you should wait for official notification like this from authorized UA sources before making your plans; sometimes information that comes indirectly through the grapevine gets mangled in transmission.

At the level of the university: Several “re-entry” teams have been working to clarify course policies and course delivery modalities as well as guidelines for safe use of our spaces and for public hygiene practices meant to reduce everyone’s exposure to the coronavirus. As of this point, we know that courses will be offered in one of four modalities (“in-person," “flex in-person”—partly in person and partly online, “live online”—synchronous online, and iCourse—asynchronous online). Because of social distancing factors, it will not be possible to offer all of every class in person, but we are doing our best to prepare to offer as much in person as we can, consonant with faculty health and student numbers. Stay tuned for more.  

The university will specify protocols for personal safety (via use of face masks, hand sanitizer, etc.) and will offer COVID-19 testing. There will be further instructions forthcoming, including provisions for self-quarantining if you fall ill. The UA has also now decided that after the Thanksgiving break faculty and students will not return to campus but will finish their classes online.

At the level of the college: A CAPLA Re-Entry Team with several sub-task forces (which include student members Sara Ghaemi, Hunter Lohse, Hannah McCormick, Athena Myers, and Georgia Pennington) has been planning how to use our buildings’ spaces (classrooms/studios/labs) and how to direct movement between those spaces. For some classes, it will not be possible for all the students enrolled to meet in person at one time, so we are thinking about how to rotate groups of students through the spaces to maximize in-person instruction and student safety. We are also considering how to capture adjacent outdoor spaces for teaching and how best to keep the building clean and germ-free.

At the level of individual courses: Safety measures will be baked into the design of every course and may well provide an opportunity for class bonding around shared safety goals and means. Faculty are thinking creatively about how to re-engineer their classes for good learning outcomes, safety and fun. We want to make it possible for every student to return safely and to continue to learn and grow in our programs.

We look forward to beginning the new school year in August and will continue to issue updates in the meantime, as we have new information to share. In particular, look for another message next week that will share elements of the college re-entry plan and solicit your input to help shape the document.

Best wishes—

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture


Provide Feedback

Please complete the form below to provide any suggestions or other feedback on the CAPLA Re-Entry Plan or process:


Students, please address any questions or concerns to your advisor. Faculty and staff, please address any questions or concerns to Barbara Bryson, associate dean for research. Thank you.