CAPLA Student Coronavirus (COVID-19) Information, Resources & FAQs

Last updated: May 15, 2020, 12:44 p.m.

The College of Architecture, Planning and Landscape Architecture urges CAPLA students to check email regularly for the latest updates from the university, college and faculty. We are also adding all CAPLA administration communications to students to this page as a central resource for our students.


CAPLA Communications to Students

All communications from CAPLA administration to students will be included here. Communications from the university to students are included on the University of Arizona Coronavirus Information and Resources website.

This does not include individual communications from instructors about courses. Please check your email or D2L for course communications.

Dear CAPLA students,

Whew, we made it! Most grades have been submitted, the CAPLA Convocation Showcase debuts today, and you can turn your attention from final projects and exams to a bit of relaxation and the different activities of summer. Yay! 

Whether you remain here in Tucson or are journeying to another place you call home (some are already there, I know), we thank you for your good cheer, your ongoing engagement in very difficult circumstances and your continued determination to learn and grow in your chosen course of study—or beyond, if you are graduating.

The world feels very uncertain now—most of all for young people—but we remain strong in our ties to each other. That gives me deep satisfaction, keeps me cheerful and helps me look forward with courage. I hope it can be the same for you.

Your faculty mentors, advisors and I remain at your disposal if you face problems or just need a sounding board about something. Don’t hesitate to call on us.

Have a wonderful summer—

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

The light glimmers at the end of the semester tunnel!

Some of you have already engaged in final reviews and presentations whereas others are still preparing for them this week and next. Either way, your faculty always look forward to sharing and celebrating your work at the end of the semester. They admire your growth in skills and knowledge and seek to provide commentary that can help you to move forward and realize your ambitions. Try to undertake your reviews with poise and equanimity. We want you to succeed!

Should you be anxious about grades or your future as a CAPLA student, please reach out to your academic advisor. He or she can be a lifesaver for you at this time, providing honest, direct and well-informed guidance to you about your choices.  

Please don’t forget the deadline of May 6—next Wednesday—for decisions about changing courses to pass/fail status or about course or semester withdrawals. Again, your advisor can help you with this process, although I also encourage you to talk with your instructor(s) about these decisions.

Finally, if you are a B Arch student but haven’t yet filled out this survey https://uarizona.co1.qualtrics.com/jfe/form/SV_8przKi3iZlqVMvH, we would be very appreciative if you took 15 seconds to do so before this Thursday, April 30.

Bon courage!

Laura
 

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

Although I can’t see you and don’t know all of you, I feel strangely united with you through these messages. As you know, we are now several weeks into our new reality of online instruction. We are also now 3.5 weeks from the end of classes and 5 weeks from the end of final exams.

Just like you, your instructors—many of whom are used to the pleasure of interacting with you in person—feel the change. Frankly, we miss you. But, while online instruction is not the same as being face-to-face—especially in hands-on, studio- and lab-centered courses—we are doing our utmost to help you finish your classes in good shape. We know it’s not easy for you, even if you do not find yourself in a scary familial, financial or health situation. At the very least, we are all coping with distraction and changes in motivation as the things that usually punctuate our days have disappeared. But we remain committed to you: to the very best education we can offer and to solidarity in difficult circumstances. 

I hope you will try to stay cheerful and forward-looking, even in the messiness and anxiety of the present. We are here to help, so please don’t feel shy about claiming any help you need. For instance, you have a number of forms of grading relief available to you and are urged to consult your instructors and advisor for advice. As for the end of the semester and next year, I will share information with you just as soon as decisions are made by the university administration and communicated to us.  

Finally, I end with the strange but resonant motto of my high school in Virginia: Function in disaster, finish in style. That’s life, right? We can do this!

Thanks for reading—

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I hope this early April message finds you able to take some pleasure in the beauty outside our dwellings and workspaces. I am writing to you today about three matters:

  • Virtual Town Hall with CAPLA Dean Pollock-Ellwand: This open town hall will take place THIS Wednesday, April 8, 5-6 p.m. You may join the meeting by accessing the Zoom link in your email. This is a chance to ask the dean any and all questions on your mind. In order for her to engage as many of you as possible, please consider submitting your questions in advance, sending them to me by noon on Wednesday.
     
  • Parking refunds: In case you still wish to cancel your UA parking permit and associated payroll deductions or cancel the permit and receive a pro-rated refund (if you paid in advance), you may do so through THIS Friday, April 10. Note the following information:
     
    We are stopping the remaining deductions effective the day you request. The deadline for requests to make the April 10 paycheck has passed. Due to the high volume of requests, we anticipate deductions to stop starting on the April 24 paycheck.
     
    We have also modified our permit location-request practice, and will try to get you assigned back to your current parking location when the University returns to a more normal operating state. We will share additional information by email soon, with the details and the deadline to request your new permit.
     
    If you need a refund or to stop your payroll deductions through the extended April 10 deadline, please submit your request to: PTS-ParkingInformation@email.arizona.edu.
     
    Help our staff get to your request quickly by putting either Employee Parking Permit Refund or Employee Parking Permit Payroll Deduction Stop in the subject line.
     
  • Finally, the Graduate College has put together a document listing many of the resources available to grad students. The list includes many things that are accessible by undergrads as well:

Take care!

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

Thanks to those who joined the Q+A session for international students on Wednesday and to others who have reached out with questions and concerns. Please be patient if it takes a day or two for me to reply to a message from you.  There is a lot of email traffic right now!

For the moment, I want to advertise two options for you in coming days:

Student Town Hall with Dean Pollock-Ellwand on Wednesday, April 8, 5-6 p.m.

This is a chance for you to pose questions to the dean who is regularly in touch with the UA president and provost as our circumstances evolve. Please stay tuned for the Zoom invitation and for a call to submit questions in advance of the meeting.

CAPLA has set up a virtual Student Coffee Shop through Zoom so students can connect with their classmates to socialize, collaborate and share study tips. Please join and encourage your classmates join you! The virtual coffee shop is open Monday through Friday, 8 a.m. - 5 p.m. Please check your email for the Zoom link.

Take care—

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I hope your week is well underway!

International students, please join me and colleagues for the Zoom meeting tomorrow morning to address questions and concerns you may have.  Here is the requisite information:

The meeting will be Wednesday, April 1, 9:00-10:00 am.

Check your email for the Zoom link.

All students, please read the message that went out to the entire UA from President Robbins this afternoon, following on Governor Ducey’s executive order for the state.  If you have been on campus to date for non-essential work, do curtail that and make an effort to do all work from home.  We already have reports of students falling ill and want you to protect yourselves and others. 

Finally, our advising and communications and IT staff continue to work on ideas to keep you connected to us and to one another and to provide outlets for your concerns about your work and also simply for fun and social interaction.  Stay tuned for more information!

Best wishes to all—

Laura

aura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

As we end this last full week of March, I wish to report a couple of things to you:

Sick students: If you begin to feel ill, whether with COVID-19 symptoms or otherwise, please be in touch with your instructors and/or advisor as soon as possible. Don’t suffer in silence! We stand to ready to help and advise you to the best of our ability. Your health is of utmost concern to us.

Registrar’s COVID-19 webpage: Please find all current information about revised grading policies on this page: https://registrar.arizona.edu/spring-2020-information-and-updates. There is also general information here about the university’s response to the crisis: https://registrar.arizona.edu/coronavirus-covid-19-information.

Concerns of international students: If you are an international student, you may be experiencing particular stress in relation to mounting family demands to return home, financial concerns or simply worry about whether and how you'll be able to complete this semester’s work. I am working to schedule a special CAPLA Q+A Zoom meeting with you early next week. Stay tuned for a Zoom meeting invitation.

WiFi accessible in UA and other parking lots: I will shortly have a link to share with you that takes you to campus maps showing parking lots where you may access WiFi. In addition, the Pima County Public Library’s WiFi network is accessible from most of the library parking lots 6 a.m. - 10 p.m. You can find library locations here:  https://pima.bibliocommons.com/locations/.

UA IT updates:  

  • All OSCR labs will close this Friday.
  • 24/7 Walk-in is closing this Friday. They are looking at alternative options.
  • The Library is still loaning out computers to students
  • Gear-to-Go is still loaning out equipment to faculty and staff
  • UITS in conjunction with CALS is working on getting wireless hotspots into tribal areas.

Thanks, all!  I hope you are staying well—please take some time to rest, relax and be away from your computers this weekend!

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Greetings, CAPLA students,

As you may know, there are some new grade status choices available to you that are meant to provide relief and flexibility if you are hard hit by the current criss. Please note, though, that making some of these choices—e.g., electing to take certain classes pass/fail—may have repercussions that are not immediately evident to you, including possible impacts on your GPA, financial aid, scholarships, and other matters.

With this in mind, I strongly encourage you to have a conversation with your advisor before you make any grade status or other changes. We want you to be fully informed before you act. In addition, for most of you, there is no hurry to make a decision today, since you have until April 14 for some matters and May 6 for others.

Hope you’re doing well!

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Hi all,

Allow me to bring a few things to your attention that have transpired recently or represent questions that have arisen:

Temporary grade relief policies: Last week, the provost issued guidelines to the campus about temporary revisions to grading policy for this strange semester. If you didn’t see that message, you can find a PDF of it here:

Pass/fail grades: As you will see in the attached document, students may elect to take any of their courses pass/fail this semester. I want to be sure that you know that the normal grade thresholds in place governing whether a student can move on to the succeeding required courses are still in effect when commuted to pass/fail: i.e., for studios where a C or better is required to advance to the next studio, a C will be the cut-off for a “pass" grade. In other required (non-studio) courses in the School of Architecture, a D is the threshold for passing and moving on.  In general, I would encourage you to talk to your instructors, as well as to your advisors, before making decisions about your grade status.

Summer and fall course registration: It seems hard to imagine that it’s time to register for summer and fall classes, but your advisors are standing by to help you with that. Please visit Trellis to make a registration appointment with your advisor at your earliest opportunity.

Student success webpage: Finally, you might want to bookmark this link to campus resources for student success:

The page is updated daily.

Thanks for your cheerful virtual presence with us!

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Greetings, all,

This message will be short and sweet, as we put this week to bed.

You have heard from Lucas today with an IT update.

We also heard from the President about the cancellation of in-person commencement and convocations. If you are a graduating student, we are in total sympathy with your distress and sadness at this news; we feel it, too. Please share your thoughts with your advisors, instructors and administrators. We are here to listen to you, support you and gather ideas, and we invite you to work with us to imagine a different kind of CAPLA Convocation. Colleagues are working it already!

Finally, there will be one-time changes to grading policies for this semester. I will share details of that with you next week.

In the meantime, thanks so much for your patience and willing spirit during this strange week!

Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Hello all,

I hope your classes are all underway and that you have been able to connect with your instructors. Please let your faculty and advisors know if you are in distress for any reason: they are living this strange new reality with you, one day at a time, and are sympathetic to your challenges and worries. We know you and care about you; lean on us, if you have to.

In all this, I am happy to announce some good news on the IT front:

  • Remote Lab Access is now open to CAPLA students. Instructions for this can be found at https://arizona.box.com/v/RemoteLabAccess.
      - Access to the directions requires people to log into Box to help maintain security.
      - Access to the computers are limited to CAPLA Faculty, Staff, Students and the Architecture Engineering students.
  • VCAT – ArcGIS is now working, but we are still waiting on the other programs
  • Enrolled students can borrow laptops from the Main Library front entrance from 1-5pm daily. They are extending due dates until the end of the semester. They will sanitize returned technology according to CDC guidelines.

The less good news is:

  • OSCR labs on campus – only three labs are currently open due to building closures.
      - McClelland Park, Student Union, Aerospace and Mechanical Engineering

In other news, the provost has issued a travel ban on all UA-related international travel: The Department of State has elevated the Global Health Advisory, which pertains to all international travel destinations, to Level 4 – Do not Travel. Effective immediately, all future international travel for academic and business reasons by University of Arizona faculty, staff, and students will not be authorized until further notice due to the current outbreak of the 2019 Novel Coronavirus (COVID-19). Please visit https://www.arizona.edu/coronavirus-covid-19-information for updates. 

Finally, today is the day we celebrate the vernal equinox in North America. Happy Spring! Beautiful new days continue to dawn.

Thanks—
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I hope your first day back in class has gone as smoothly as possible under the circumstances.  Your faculty have been asked to be flexible and understanding with you as you return to school, and I ask in turn that you be flexible and understanding as your instructors figure things out.  We take it one day at a time!

Please remember to check the CAPLA website for continuously updated information:

https://capla.arizona.edu/student-resources/coronavirus

Please also visit the UA website with information on IT resources for students:

https://student.it.arizona.edu/

In case you are not aware, you can access D2L, Zoom, and Voice Thread via phone apps as well as on computers.

Finally, if you get this message but have not yet been able to connect with your instructors and/or are suffering significant technological, financial, or other challenges, please try let your advisor know as soon as possible so that we can do everything within our power to help you.  

Thanks and best wishes—
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

I am seeking to establish a regular rhythm of communication with you, likely to be daily this week, as information becomes available and we figure out solutions to some of the problems before us.

For today, please note that the UA administration has decided that all instruction will remain online through the end of the semester—so, sadly for you and for us, we will not be returning to CAPLA for classes this spring.  In addition, all summer classes that are scheduled for dates before July 1 will be conducted online.

We now have a new single location for all communications with students about the Coronavirus as it impacts our lives at the UA and CAPLA:

https://capla.arizona.edu/student-resources/coronavirus

Please look for my messages in coming days and check the website frequently for updates.  If you have questions in the meantime, do let me know.

We appreciate your solidarity!

Best wishes—
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA Students,

Administrators and staff have put together a document with questions you are asking with some frequency and our responses. You can find it here:  

https://arizona.box.com/v/CAPLAStudentFAQs

We don’t yet have answers to all your questions and our information will likely evolve, so this document will be updated regularly.  Please regard it as a go-to place for information and please check it regularly. In addition, I am copying all faculty and staff, so everyone has the same information.

Best wishes—
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

My colleagues and I want to thank all those of you who have filled out our survey with your needs and concerns. We appreciate your time and are working diligently on answers to your questions. 

We know you may feel confused and anxious about what is going to happen. While we don’t yet have answers to all your questions, we will make available, beginning tomorrow, a continuously updated document on Box with Frequently Asked Questions and answers.  Please look for a link to that in an email to go out tomorrow and please check your UA email frequently. While many faculty will likely communicate with you via D2L, faculty and administrators may also send messages separately by email.  here will also be occasional posts to CAPLA social media.

For the moment, you have indicated that you are most worried about the following:

  • Your health and the health of those around you
  • Collecting your belongings from the building before it closes on Tuesday
  • How virtual course delivery will impact your work and your grades
  • How you can complete assignments if you don’t have a computer or good Internet access or supplies and tools or a place to work
  • How to work in the absence of the kind of collaboration and dialogue that happens naturally in studio and other academic spaces
  • Whether graduation will take place as planned

Here is what we can say today on these points:

  • Your health and the health of others at CAPLA are our utmost concern. This trumps everything … and to safeguard health, we will all have to be flexible and creative. All credible projections show that the course of the next few weeks will be critical in slowing the spread of the deadly COVID-19 virus. What you do right now and in coming days really matters, so please follow all health care recommendations carefully.
     
  • We are holding the line on the Tuesday noon building closure. If, however, you are not and will not be in Tucson before noon on Tuesday, you can nominate someone else to pick up your belongings. No matter your major or program, please send the name of the friend or relative who will be picking things up for you to Sasha Wilson (s1wilson@email.arizona.edu). Please ask your representative to stop by the CAPLA front office upon arrival at the building.
     
  • Please know that instructors are empowered to modify classroom activities, number/nature/scope of assignments and even learning outcomes in light of the move to virtual instruction. They will issue revised syllabi capturing these changes. We ask you to be patient as faculty figure out how to do all this. You should hear from all of your instructors by noon tomorrow, if you have not done so already.
     
  • You should let your instructor(s) know if you lack the tools (a computer, good Internet access, supplies and tools and/or a decent space to work) to complete your work in the class. We and the university at large are doing what we can to address this situation.
     
  • Faculty will work to create online opportunities for students to collaborate and interact with one another as well as with faculty. This is important so that the social distancing recommended to us to slow the spread of disease does not lead to alienation and (greater) anxiety. We hear clearly how important this interaction with your fellow students is to your learning.
     
  • We are waiting for UA updates on graduation, but there is no intention at present to extend the semester.

These are hard days, but hang tough! We will move forward together.

Best wishes—
Laura

Laura Hollengreen / PhD
Associate Professor / Associate Director
School of Architecture

Associate Dean for Academic Affairs
College of Architecture, Planning and Landscape Architecture

Dear CAPLA students,

With the recent move to close the CAPLA buildings from March 17 at noon until further notice, and the move to online/virtual classes, we are assessing how our students may be affected by these changes. As we consider future plans for the semester we ask that you complete this survey as soon as possible:

https://survey.az1.qualtrics.com/jfe/form/SV_1WVvPriKBlpqZzn

We know that this is a very unusual and stressful time for many students. The CAPLA Advising Team is here to provide students as much support as possible. While we are not physically in the office, we are available by email, phone and virtual meetings via Zoom: http://student.trellis.arizona.edu.

If you are in need of immediate support (outside of technology issues), please reach out to the Dean of Students Office at https://deanofstudents.arizona.edu/.

For additional university guidance and information on coronavirus, please visit https://www.arizona.edu/coronavirus-covid-19-information.

With regards,
Your CAPLA Advising Team

Dear CAPLA students,

The university and college continue to monitor the coronavirus threat to make sure you are fully informed and as safe as possible. Please understand that this is a dynamic situation, so the information below is intended to govern our work together until further notice. College leadership will continue to assess the state of things and notify you of any changes.

For now, please prepare for the following:

From March 16 until further notice: ALL students are asked not to return to campus (see recent email from President Robbins, https://www.arizona.edu/coronavirus-covid-19-information), though you may return briefly between now and Tuesday, March 17, at noon to collect all personal belongings—including any materials you will need currently at CAPLA to continue your courses virtually. Please do not come to CAPLA unless it is truly necessary and, at all times, please limit your in-person exposure to others. It can’t be stated strongly enough that these preventative measures can reduce the spread of disease and save lives if enacted now. Don’t make the mistake of assuming that precautionary public health measures aren’t necessary for you and those close to you. 

All advising appointments will be conducted virtually via Trellis until further notice.

March 14-17 at noon: If necessary, students may briefly stop by CAPLA to gather all their personal belongings and other materials they will need to complete their courses online. The CAPLA building closes at noon on Tuesday, March 17 until further notice.

March 18: Classes resume online

From March 18 until further notice: ALL courses, including studios, labs, and independent studies, will be conducted virtually. There will be no exceptions. You should not engage in face-to-face meetings with any of your instructors until further directed. We know this will occasion significant challenges for everyone, but we also believe that the adversity can be an occasion to unlock your creativity.

If you do not have appropriate equipment to work from home, university computer labs will be available but are limited in number and hours of operation. For more information about available software and times for OSCR labs, please go to https://oscr.arizona.edu/software. CAPLA IT staff are working with UITS to ensure the design, planning, and other software you need is available in at least one lab. We will forward information on lab and software availability as soon as it is available.

If you have questions or concerns, please contact your instructor or advisor. If you need help with D2L or online courses please contact UITS at 520-626-8324. If you have questions about the technology at CAPLA, please email caplait@list.arizona.edu.

If you regard yourself as high-risk according to CDC guidelines about pre-existing conditions (https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/high-risk-complications.html), please notify your advisor. (Do not share your medical details.) We want to exercise special care that you not be exposed to pathogens. 

Similarly, if you traveled over break to any place with a significant incidence of the Coronavirus, please also notify your advisor and consider self-quarantining for 14 days after your return.

In all of this, try to remain calm, patient, flexible and creative. You should regularly check the University of Arizona Coronavirus Information site at https://www.arizona.edu/coronavirus-covid-19-information for the latest university information and communications. We are in uncharted territory and appreciate your support. 

Please address any questions to your advisor.

Thank you—

Nancy Pollock-Ellwand, Dean, and Laura Hollengreen, Associate Dean for Academic Affairs